Bookkeeper
Position Title: Bookkeeper
Reports to: Finance Director
Duration: Full Time Equivalent; Hybrid work (2 days in person per week)
Compensation: $55,000-65,000 per year depending on experience; generous and progressive benefits including medical and dental care 100% of premiums paid by Unite Oregon, paid wellness leave, vacation, flex time, phone stipend, 4.5 day work week, personal days off and $300 annual FSA contribution, work remotely, 2.5% 401K contribution after 6 months.
About Unite Oregon: Unite Oregon is a 501c3 grassroots community organization with chapters in Portland, Washington County, Clackamas County and Rogue Valley. Unite Oregon believes that all people can become leaders and agents of change in the areas of living wages, racial justice, immigrant and refugee rights, and affordable housing. Unite Oregon is a membership organization led by Black, Indigenous, People of Color, immigrants and refugees, rural communities, and people experiencing poverty. We work across Oregon to build a unified, intercultural movement for justice.
Note to Candidates
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications described in a job description. Unite Oregon is committed to building a diverse and inclusive organization, and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications described or require a reasonable accommodation to apply for or perform job duties.
Position Description: The Bookkeeper works closely with the Finance Manager and Finance Director to record weekly transactions, manage financial information and to maintain up-to-date and fluid access to data. In addition to weekly transaction entry, the bookkeeper will assist with the documentation and improvement of financial processes to ensure accurate, timely accounting of cash flow. The bookkeeper will be responsible for the monthly close process, preparation of financial statements, quarterly reconciliations, semi-monthly payroll and adjusting entries as needed. This position will play a key role in ongoing departmental goals of documenting financial processes and cross-training colleagues to expand capacity and ensure long-term stability of the organization.
Job Duties
Finance and Accounting Support
Accurately enter and review financial entries in MIP Abila accounting database, including:
Weekly recording of AP/AR transactions
Weekly recording of payments and cash receipts
Bi weekly recording and processing of cash disbursements to community members
Semi-monthly import of reimbursement requests and employee expense reports
Create and upload payroll journal entries for 50+ staff working across various grant projects with
distinct coding combinations.
Format and create accurate spreadsheets for importing credit card and EFT transactions
Complete monthly close cycle including bank reconciliations and recording of asset depreciation and amortization of prepaids.
Assist with annual financial audit; gather and compile support documents
Software Management Support
Update and maintain accurate information in multiple software systems: MIP Abila fund accounting database, ExpenseWire expense reporting software, Bill.com AP software, Asana project management software.
Provide ongoing documentation of accounting tasks; support in building departmental capacity building through cross-training with finance colleagues
Financial Reporting and Reconciliation
Complete grant closing process including quarterly release of restrictions
Produce monthly financial statements for board of directors
Maintain schedules of assets, employee advance repayments, prepaid insurance, others as needed
Support in invoice creation and expenditure reports to funders
Required Skills:
Commitment to racial justice and passion to champion Unite Oregon’s mission
Fluency in GAAP accounting principles and strong database management skills
Ability to effectively organize, track and record various types of financial data compiled from a variety of sources.
Excellent communication skills and ability to work with a diverse, multicultural staff, board, membership, and partners of various backgrounds.
Proficiency in cloud-based document sharing and editing
Understanding of differences between 501c3 and 501c4 designations and their financial requirements
Strong desk management skills and organizational abilities
Positive, solutions-oriented approach to team learning and collaboration
Preferred Skills, Abilities and Experience:
2-5+ years of experience in non-profit accounting
1+ years of grants management responsibilities regarding classification and tracking of restricted funding sources.
Unite Oregon requires all employees to have completed a full-dose vaccine for COVID-19. Proof of vaccine status will be required before an employee may begin work.
Unite Oregon is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
